Hamilton Policy & Procedures
The following is the policy and procedure for the Hamilton County District Court Clerk's office.
Pleadings received at the front counter after 3 pm may not be processed until the next business day.
Access to the Clerk's Office
Access to the Clerk's Office is limited to District Court personnel and employees of local abstract and title companies. All other persons are denied access until a request is made at the counter of what they need or with whom they need to speak. At that time, it will be determined if access is granted or if the Clerk's Office can handle the request without giving access to the office.
Documents for Judges
All documents for judges should be hand-delivered to the Clerk's Office or may be mailed to the Clerk's Office.
Public Access Computers
Computers for searching public records are located in the Public Access room by the clerk office.
Please sign the sign-in sheet when using the public computer.
A fee of $0.50 will be assessed for making copies. The Clerk's office has three business days to comply with the copy request.
A fee of $1 will be assessed for a certified copy of any document plus $0.50 per page.
A fee of $0.50 will be assessed for each page of a microfilmed document that is printed.
Postage Prepaid & Addressed Envelopes
If an attorney requests that a file-stamped copy or a certified copy be returned to their office or sent to another office, postage prepaid, the addressed envelope must be provided to the Clerk's Office. Otherwise, the copy will not be returned. (If you request copies to be returned in more than one case, please provide an envelope for each case).
Requests for Information
Any requests for information may be made by telephone, in person, in writing, or by fax. The Clerk's Office will have three business days to respond to such a request.